Repository Policies
Metadata Policy
for information describing items in the repository
- Access to some or all of the metadata is controlled.
- The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record are given.
- The metadata must not be re-used in any medium for commercial purposes without formal permission.
Data Policy
for full-text and other full data items
- Access to some or all full items is controlled.
- All full items are individually tagged with differing rights permissions and conditions.
Content Policy
for types of document & data set held
- This is an institutional or departmental repository.
- Subject Specialities:
- Technology General
- Mechanical Engineering and Materials
- The repository is restricted to:
- Journal articles
- Conference and workshop papers
- Theses and dissertations
- Books, chapters and sections
- Learning Objects
- Multimedia and audio-visual materials
- Patents
- Other special item types
- Deposited items may include:
- working drafts
- submitted versions (as sent to journals for peer-review)
- accepted versions (author's final peer-reviewed drafts)
- published versions (publisher-created files)
- Items are individually tagged with:
- their version type and date.
- their peer-review status.
- their publication status.
Submission Policy
concerning depositors, quality & copyright
- Items may only be deposited by accredited members, academic staff, registered students, and employees of the institution
- Authors may only submit their own work for archiving.
- Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
- The administrator only vets items for valid layout & format
- The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
- Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
- Any copyright violations are entirely the responsibility of the authors/depositors.
- If the repository receives proof of copyright violation, the relevant item will be removed immediately.
Preservation Policy
- Items will be retained indefinitely.
- The repository will try to ensure continued readability and accessibility.
- It may not be possible to guarantee the readability of some unusual file formats.
- The repository regularly backs up its files according to current best practice.
- Items may be removed at the request of the author/copyright holder, but this is strongly discouraged.
- Acceptable reasons for withdrawal include:
- Journal publishers' rules
- Proven copyright violation or plagiarism
- Legal requirements and proven violations
- Withdrawn items are deleted entirely from the database.
- Withdrawn items' identifiers/URLs are not retained.
- If necessary, an updated version may be deposited.
- There will be links between earlier and later versions, with the most recent version clearly identified.
- In the event of the repository being closed down, the database will be transferred to another appropriate archive.